We're Hiring!

Global Wordsmiths is hiring a full-time Finance Assistant to work 40 hours per week supporting our financial department, operations team, and CEO with general finance and bookkeeping tasks. A successful Finance Assistant will have experience with bookkeeping and accounting principles, be well-organized, have working knowledge of accounting and customer relationship management software, and have integrity, mathematical skills, analytical skills, and a high level of commitment to Global Wordsmiths’ standards for data privacy and confidentiality.

This is an in-house position at our Pittsburgh office; however, we are not requiring employees to work in-person during the COVID- 19 pandemic until further notice.


Primary Duties and Responsibilities:

  • Perform light bookkeeping (assistance with transaction reconciliation, tracking accounts payable and receivable, classifying and segmenting transactions, general financial data entry, fact-checking accounting data, recording transaction details, etc.)

  • Report discrepancies

  • Maintain and continually improve systems for contractor and vendor invoice processing

  • Analyze invoices and paperwork for accuracy and consistency

  • Communicate with translators, interpreters and the Operations Team regarding paperwork/invoices (errors, adjustments, omissions)

  • Maintain, continually update and manage client information in Global Wordsmiths’ CRM and Bookkeeping systems

  • Create and submit invoices to clients, and follow up with clients to collect aged receivables

  • Process contractor and vendor payments

  • Communicate with the CEO and Operations Team regarding special billing and general finance circumstances, issues or concerns

  • Work with CEO to create, review, track, and renew client and vendor contracts using SignRequest

  • Work with Operations Team to review, track and renew independent contractor contracts using SignRequest

  • Communicate with the Operations Director and CEO regarding service rates, pay rates and costs of goods sold to keep company SOWs, contracts, internal systems, memorandums and external communications updated with the most current information

Job Title: Finance Assistant

Schedule: 40 hours per week (full-time) Pay: Salary, commensurate with experience Benefits: Full benefits package

Requirements: PA Acts 33, 34 and 114 Clearances

Location: 6587 Hamilton Avenue 1W, Pittsburgh PA 15206 (and virtual)

Please send resumes and cover letters to careers@globalwordsmiths.com